Made in Germany & Switzerland
The flag of GermanyThe flag of Switzerland
jacando logo
Back to the HR-Lexicon

Travel management

Business travel management encompasses the planning, organization and administration of travel within a company. It includes booking flights, accommodation, rental cars and other travel services for employees who need to travel on business. The aim of travel management is to maintain control over travel costs, maximize efficiency in travel planning and ensure the safety and satisfaction of travelling employees.

Travel policy and guidelines

Developing and implementing a travel policy is an important component of travel management. These policies determine which travel services are permitted. They determine how bookings should be made, acceptable classes for flights or accommodation and how expenses can be accounted for. It is important to have a clear travel policy to ensure that business travel spend is consistent and transparent, and to provide clear guidelines for employees. In the European Union, companies must comply with specific travel policy and expense reporting regulations. Travel policies in Switzerland are regulated by the Code of Obligations and other relevant laws. Companies must regularly review and update their travel policies to meet changing requirements.

Technological solutions for travel management

With the emergence of online booking platforms and travel management software, companies can optimize the travel planning process. With the help of these technologies, it is possible to standardize various aspects of travel planning and automate approval processes as well as track travel expenses. It is also possible to generate reports on activities during trips. The use of such solutions enables companies to save time, improve compliance with their travel policies and increase efficiency in travel management.

Travel expense control and reporting

Controlling travel expenses is another important aspect of travel management. Companies can ensure that travel costs are kept in check and savings are realized by setting budgets for travel, monitoring expenses and analyzing travel data. In addition, detailed reporting on travel activities and expenses allows for a thorough analysis of the travel cost structure and the identification of opportunities for optimization.

Sustainable travel management

Companies are increasingly turning to sustainable travel management due to the growing importance of sustainability. This includes choosing environmentally friendly travel options, reducing CO2 emissions through alternative means of transportation and offsetting flight emissions. By implementing sustainable travel policies, companies can not only contribute to environmental protection, but also improve their reputation with customers, employees and investors.